Documents required of cosmetics CFDA registration


In the field of cosmetics import, our company have more than ten years operational experience ,so that we are very familiar with Chinese relevant regulations. We have built up a long-term and good cooperation relationship with Ministry of Health, CFDA, AQSIQ. What’s more, we also have continuous businesses with some famous corporations , because of our professional team, various channels, good relationship with official departments. We commit ourselves to provide a good platform to those who want to import or export cosmetics.

The first part : preliminary understanding of cosmetics

In China, there are many strict regulations restricting the import of cosmetics. The first and most important step is getting CFDA registration if you plan to import foreign mark up into China.
        一、Q: What is the first step if we plan to import foreign mark up into China?
        A: The first step is getting CFDA registration
        二、Q: Do we must apply for CFDA registration in Beijing?
        A: Yes, local branch has no approval authority.
        三、Q:Which government departures are involved in when we apply for registration?
        A: (1) Receiving office
        Receiving office is responsible for checking the documents you provide; arranging reviewing meeting; informing applicants results; submitting reports to Ministry of Health about qualified products ;issuing certificates etc. It’s the supervision center of Ministry of Health.
        (2) Exanimation department
        Exanimation department is responsible for testing productions and issuing testing reports.
        (3) Reviewing Committee
        Reviewing Committee is responsible for offering technical assessment of import make up. It is composed by experts who come form toxicology, dermatology, cosmetic technology, chemical detection and other areas.
        (4) Approval department
        Approval department is responsible for further verifying those products which have been approved by Reviewing Committee. If be consistent with relevant laws, Approval department will issue registration number to applicants.

The second part: process

        1.got CFDA registration
        2.record of buyer in local CIQ department 。
        3.record of Chinese labels in CIQ of port of discharge.
        4.preparing documents for inspection; then doing customs clearance
        5.waiting for health certificate; then can be for sale

 The third part: preparing documents

        一,Classification
          1,Non-special
        (1)Hair care products , general: hair oils, wax type, hair milk, hair gel type, hair pulp etc. be accessible to eyes: shampoo category, rinse (conditioner) class, hairspray category, temporary hair color spray (non-staining type) and so on.
        (2)Skin care products, general: skin care cream, skin care lotion, skin care oil, chill category, bathing category; be accessible to eyes: eye skin care category, facial mask, facial cleanser
        (3)Markup, general: foundation, powder, rouge, body markup; eyes markup: eyebrows, eyes shadow, eyelids, eyelashes and cleansing products; lip care products: lipstick, wet lips, lip liner.
        (4)Nail(toe) products: repair, painted, cleansing
        (5)(5)Aromatic products: perfume, cologne, floral water
        2.Special
        (1)Sunscreen products: day screen, sunscreen liquid, sunscreen lotion and son on.
        (2)Removing beverage products: removing beverage and whitening cream, lotion or liquid.
        (3)Deodorant products: water category, flour, cream, rods, mousse, etc.
        (4)Hair restorer: overhand shampoo
        (5)(5)Hair dye: hair cream, ointment, shampoo
        (6)(6)Skin whitening: skin whitening liquid, shin whitening lotion, shin whitening cream
        (7)(7)Breast beauty products: breast beauty cream
        Notes: toothpastes, mouthwash, essential oils, soaps are not classified as cosmetics, which are not necessary to provide CFDA registration temporarily. However, relevant departments have submitted application to add those products into cosmetics. Pls wait for notification about the specific execution time.
        二,CFDA registration
        CFDA, its full name is CHINA FOOD AND DRUG ADMINISTRATION. Since 1st,Sep,2008, CFDA substitutes Ministry of Health to verify the registration.
        三、The process of CFDA registration
        AS we mentioned above, cosmetics is classified to special and non-special, both process of CFDA registration are same. Only one difference is that special cosmetics is required to do technical assessment through Reviewing Committee.
        四、Examinations of samples
        Generally, examinations include microbiological, health chemical, toxicological experiment, human safety and function examinations. examination time is 2-4 months , for some special cosmetics, may be a little longer because of doing human body trials. More explanations as below:
        1、 microbiological examination: aerobic bacterial count, fecal coliforms, Staphylococcus aureus, Pseudomonas aeruginosa, molds and yeasts and other examination items.
        2、health chemical examination: mercury, lead, arsenic and detection of other health indicators; examinations of banned/limited ingredients, such as Spanish fly, nitrogen mustard, mercaptoacetic acid, sex hormone, formaldehyde; examinations of pH value.
        3、toxicological experiment: acute skin irritation examination, acute eye examination, multiple skin irritation examination of general cosmetics; except above three, examinations of special cosmetics should include skin allergy test, skin phototoxicity test, mutation test, in vitro mammalian chromosome aberration test;
        4、human safety and function examinations: body patch test, human trial test, SPF value measurement, PA value measurement, waterproof performance measurement
        五、Times of CFDA reviewing conference
        For non-special cosmetics, every week has reviewing conference; we can submit documents anytime. For special, reviewing conference is held every month, lasts one week, usually held at the end of the month.
        六、Documents required
        First, we will clarify documents required of CFDA registration for non-special cosmetics.
        (一)application excel
        (二)Cosmetic formulations
        (三)Product quality standards
        (四)analysis reports issued by Inspection agency
        (五)Original package (including labels)
        (六)Certificate of Free Sale in country of origin
        (七)promise documents about “mad cow” issues
        (八)Agent declaration, entrusted agency certificate should be provided
        (九)other documents which benefit to CFDA registration
        What’s more, provide one unopened sample; all above documents should be original.
        For special, documents required as below:
        (一) application excel
        (二)Cosmetic formulations
        (三)Efficacy components and use methods are necessary if products are used for promoting hair growth, bodybuilding and breast beauty.
        (四)Description of manufacturing technique
        (五)Product quality standards
        (六)analysis reports issued by Inspection agency
        (七)Original package(including labels)
        (八)Certificate of Free Sale in country of origin
        (九)promise documents about “mad cow” issues
        (十)Agent declaration, entrusted agency certificate should be provided
        (十一)other documents which benefit to CFDA registration
        provide one unopened sample; all above documents should be original; and should also provide four copies.